BEACHWALK HOMEOWNERS ASSOCIATION
GENERAL SESSION MEETING MINUTES
DECEMBER 14, 2009

ITEMS DISCUSSED AT THE NOVEMBER 9, 2009 EXECUTIVE MEETING
The minutes were approved, hearings were held, legal issues, violations, delinquencies and a meeting with a City official were discussed.

CALL TO ORDER
President, Debbie Davis, called the meeting to order at 7:10 P.M. at the onsite Clubhouse.

HOMEOWNER FORUM
Homeowners present asked questions about landscaping and when the Eucalyptus trees will be trimmed, Architectural applications and vandalism to the front gates along Deep Harbor.

CONSENT CALENDAR
A motion was made, seconded and carried to approve the following items from the consent calendar:

• General Session Meeting Minutes - RESOLVED, to ratify the action taken and approve the General Session meeting minutes from November 9, 2009 to ratify the November 12, 2009 Action Without a Meeting minutes approving the proposal from Orange Coast Building Services in the amount of $834.00 to repair the roof at 7145 Little Harbor as submitted.  (6/0)

• Architectural Report - RESOLVED, to ratify the action taken and approve the copy of the Architectural Report for the month of November 2009 as submitted.  (6/0)

• Financial Statement - RESOLVED, to accept the October 31, 2009 financial statement as submitted.

OLD/NEW BUSINESS

1. Maintenance Committee

• 19811 Windjammer Roof Repairs - A motion was made, seconded and carried to approve the proposal from OCBS for a cost of $787.00.  (6/0)

• Recommendations after Water Testing at 7236 Havenrock – This item was tabled.  Management was directed to obtain a second proposal. 

• 7301 Mast Roof Repairs – A motion was made, seconded and carried to approve the proposal from OCBS for a cost of $852.00.  (6/0)

• 19751 Coastline Roof Repairs – A motion was made, seconded and carried to approve the proposal from OCBS for a cost of $787.00.  (6/0)

• 19791 Pacifica Roof Repairs – A motion was made, seconded and carried to approve the proposal from Antis Roofing for a cost of $890.00.  (6/0)

• Second Phase of Chimney Cap Replacement - A motion was made, seconded and carried to approve the proposal from Antis Roofing for a cost of $27,650.00.  (6/0)

• Chimney Cap Replacement Proposal 19732 Seashore – A motion was made, seconded and carried to deny the proposal from Antis Roofing.  The chimney cap will be taken care of during the 2nd phase of the Chimney Cap Replacement work.  (6/0)

• Maintenance Inventory on Fences, Arbors and Garage Door Wood Trim – No action was taken.

• Linc Lighting Proposal – Deep Harbor, Windjammer, Maritime – A motion was made, seconded and carried to approve the proposal from Linc Lighting for a cost of $3,718.26.  (5/1, Steve Murray voted no)

• Linc Lighting Proposal – Lights by Pool Cover in Main Pool Area – A motion was made, seconded and carried to approve the proposal from Linc Lighting to install a motion sensor light for a cost of $690.63.  (5/1, Rick Trucios voted no)

• California Gate Contract Renewal – A motion was made, seconded and carried to approve the proposal from California Gate for a cost of $105.00.  (6/0)

• Reimbursement Request 7082 Little Harbor – A motion was made, seconded and carried to approve reimbursing the homeowner $475.00.  (5/1, Steve Murray voted no)

• 19520 Sandcastle Driveway Repair – This item was tabled.

• 19842 Shorecliff Plumbing Reimbursement - A motion was made, seconded and carried to approve reimbursing the homeowner $80.00.  (6/0)

• 7025 Seal Plumbing Reimbursement Request - This item was tabled.  Management was directed to talk to Day and Night about what happened.

• Plumbing Proposals – A motion was made, seconded and carried to approve the proposal from Performance Pipeline to camera the main sewer lines causing back-ups for a cost of $2,625.00.  (6/0)

2. Landscaping:

• Annual Tree Trimming Proposal – A motion was made, seconded and carried to approve the proposal to trim trees in phases 1 and 6, plus all street trees, as submitted by Tierra Verde for a cost of $50,935.00.  (6/0)

• Tree Trimming Proposals from November Landscape Walk - A motion was made, seconded and carried to approve the following proposals as submitted by Tierra Verde.  (6/0)
  • 7075 Surfside – this item was tabled.  Obtain bids for removal of 2 Ficus trees.
  • 19665 Seawind – install drain behind home for a cost of $1,345.00
  • 19768 Shorecliff – this item was tabled. 
  • Proposal #4010-148:
    • 19737 Shorecliff – remove limb over patio for a cost of $75.00
    • 19768 Shorecliff – remove and stump grind dying Eucalyptus tree for a cost of $200.00
    • 19797 Shorecliff – remove and stump grind dead Pepper tree for a cost of $200.00
    • 19801 Shorecliff – remove and stump grind dying Pear tree for a cost of $150.00
    • 19802 Waterview – remove dead limbs at no charge
    • 19828 Shorecliff – remove and stump grind dying Eucalyptus trees for a cost of $300.00
    • 19828 Shorecliff – remove and stump grind dying Myoporum tree for a cost of $150.00

• Phase 1 and Phase 6 Landscaping Review – This item was tabled

3. Treasurer’s Report:

• Maturing CD’s – A motion was made, second and carried to reinvest the following CD’s upon maturity at UBS for 24 months.  (6/0)
  • 12/24/09            $100,000.00
  • 12/24/09            $100,000.00
  • 12/30/09            $100,000.00

• Delinquency Report – A motion was made, second and carried to place a lien on the following accounts:  (6/0)
• APN# 023-291-35                        owes $888.03

• Reducing the Operating Funds – This item was tabled.

• Update the Reserve Liabilities in the 2010 Budget – No action was taken.

• April 2010 Ballot – A motion was made, second and carried to place the following items on the April 2010 ballot:
• Solar heat at Main Pool (6/0)
• Closure of Pool 3 (4/2, Debbie Davis and Rick Trucios voted no)
• Closure of Pool 5 (4/2, Debbie Davis and Rick Trucios voted no)
• CC&R revision (6/0)

4. Architectural Committee:

• Architectural Applications - A motion was made, seconded and carried to deny the submission from 19811 Deep Harbor and to approve the following submissions as noted below.  (6/0)

5. Pool/Recreation Committee:
1. Updates On Pool Equipment – No action was taken.

2. Installation of Shepherd Hooks – A motion was made, seconded and carried to approve the proposal from Fence Menders to install shepherd hooks on the top of the wall by the spa and the pump room for a cost of $613.00.  (6/0)

3. Re-roofing Main Pool Restroom and Pump Room Buildings – This item was tabled.

4. Purchase of a FOB reader – This item was tabled.

5. Clubhouse 1 Storage Room - Steve Murray updated the board that he will find volunteers to help clean up the storage room.  No action taken.

6. Main Pool and Small Pool Potential ADA Issues - This item was tabled.

6. Security –
1. Keys – This item was tabled.

7. Rules and Regulations -
1. CC&R and Bylaw Revisions – Les Miller submitted revisions to the board that can go to legal counsel for review.  A motion was made, seconded and carried to revise the “$1,000.00 clause” to be 5% of the Operating Budget.  (6/0)

2. Breeze Distribution – No action was taken.

3. Rules and Regulations Committee Update – Manager, Sari Welch advised the Board that the next meeting would be on December 17th for the committee to meet and make revisions. 

4. Nomination Committee – A motion was made, seconded and carried to have Steve Murray and Debbie Davis set up the Nomination Committee.  (6/0)

ADJOURNMENT
There being no further business to discuss, the General Session meeting was adjourned at 10:00 P.M.

ACCEPTED: _________________________   DATE: ______________________