JUNE 14, 2010

All Board Members were present.  Management representative was Lani Kaneshiro, Keystone Pacific Property Management, Inc.

ITEMS DISCUSSED AT THE JUNE 14, 2010 EXECUTIVE MEETING
The minutes were approved and hearings were held and legal issues were discussed.  Two delinquent accounts were discussed

HOMEOWNER FORUM
Homeowners present asked questions about the 2/3rd rule, demolition of pools 3 and 5, a  petition, backlog of work orders, $1,000.00 limit and an attorney letter distributed from the Ashments to the Board.

CONSENT CALENDAR
A motion was made, seconded and carried to approve the following items from the consent calendar: (7/0)

• General Session Meeting Minutes for the May 10, 2010 meeting was approved. 

• Financial Statement - The April 30, 2010 financial statement was approved.

• Architectural Guideline Revision – The Architectural Guideline revisions were approved as submitted. 

• Common Area Use Requests – A Shorecliff Block party for July 3rd was approved.

• Chimney Cap Replacements 3rd Phase – 50  more chimney caps for a cost not to exceed $30,525.00 was approved.

• Proposals for roof repairs  - at 19735 Seacliff, and 19651 Surfbreaker by OCBS and  at 19815 Windjammer by Antis Roofing were approved.

• Rules and Regulations Revisions – The revised Rules and Regulations  will be mailed out to the membership for a 30-day comment period. 

• Laddering of Wells Fargo CD’s - CDs at Wells Fargo Bank were approved for laddering

OLD/NEW BUSINESS

1. Maintenance Committee

• In an attempt to get caught up on work orders.  Beachwalk is currently back logged 107 work orders, a motion was approved to hire two (2) additional workers for ten (10) weeks with an option to extend the time frame for another ten (10) weeks if the crews are not caught up on work orders.  (7/0)

• A window was approved for installation in the north wall of the Security office in Clubhouse #1.  Additionally, it was approved  to purchase Timberwolf Composite fencing in the dog-ear style to replace the rotted wooden fence at 19465 Sandcastle as a test. The composite wood requires no maintenance, no painting ever.  It will not experience termites or dry rot. (7/0)

• Bids were reviewed for roof tune ups which hopefully will extend the lifetime of our roofs a few years.  Further actions awaits getting a warranty commitment from two bidders.

• Beachwalk Design Committee - The draft RFP as submitted by John Dettle to gather proposals for design work was approved. Purpose of the design committee is to develop concepts for upgrading the architectural and landscape look of Beachwalk.   (7/0)

• Change Orders for Sewer Project – Approval was given for another $30,000.00 to complete emergency sewer repairs.  Additional work is required due to vendor discovering further underground issues with the BW sewer system. (7/0)

2. Landscaping:

• Landscape Report – No action was taken.

• Tierra Verde Proposals – Approval was given to remove a learning Eucalyptus tree and thin/shape a Xylosma tree.   (7/0)

• Several home owner requests for landscape renovation were tabled  pending the conclusions of the Beachwalk Design Committee. 

3. Architectural Committee:

1. Architectural Applications - A motion was made, seconded and carried to approve the committee’s recommendations on the submissions as noted below except for the application from 19867 Saltwater as the Committee had not reviewed it yet.  (7/0)

2. A request for a window air conditioner was tabled. 

4. Treasurer’s Report:

• Delinquency Report – A motion was made, seconded and carried to approve to file a lien for the outstanding assessments and applicable charges on an account.  (7/0)

5. Pool/Recreation Committee:

1. Unisex Restroom at the Main Pool – A motion was made seconded and carried to approve the proposal from Aqua Pure for a cost of $29,795.00.  (6/1, Debbie Davis opposed)

2. Senior Fitness Class Request at Clubhouse – This item was tabled.  The board suggested that the interested party could place an ad in the Breeze newsletter to gauge homeowner interest.

3. Pools 3 and 5 Demolition – A motion was made seconded and carried to put the demolition of pool 3 and 5 on hold.  (4/3, Ric Waldron, Sandy Draper and Neil Campbell opposed)

4. Solar Heating System – This item was tabled.  Ric Waldron will follow up with vendors bidding on this project for additional proposals on sump work needed in the main pool.

6. Security

1. Fob Reader Software for Security Office – This item was tabled.  Neil Campbell to work with the software.

7. Rules and Regulations

1. CC&R Revision/Amendments – A motion was made seconded and carried to have legal counsel draft up language for a changes on the following items:

• Paragraph K of draft CC&R’s ($1,000.00 rule)
• Paragraph 11 of draft CC&R’s (assessment schedule)
• Paragraph 18 of draft CC&R’s (voting requirements)

2. New Committees – No action was taken.  It was recommended that homeowners may place ads in Breeze newsletter.

3. Community Garage Sales – No action was taken.

Meeting was adjourned at 10:08 P.M.